Passing board resolution: A board meeting should be called for passing a resolution to change the name, which should be approved by directors and should authorise a director or CS for checking the proposed name availability and calling an EGM for passing special resolution.
Checking name availability: The authorized Director or CS will apply to MCA for checking the name availability and approving the same. The proposed name shouldn’t be similar to another existing company name. RoC will send a letter stating that the proposed name is available. Please note that this will not be the final approval of company name, it is just a confirmation from RoC that proposed name is available.
Passing special resolution: Once the name is approved by MCA, the company should call for an extraordinary general meeting. A special resolution will be passed for changing name and make the change in Memorandum of Association and Articles of Association.
Applying to registrar: A special resolution will be filed with RoC within 30 days of passing the resolution, along with amended MOA with new name.
Issuance of new incorporation certificate: If the Registrar of Companies is satisfied with the documents, it will issue a new certificate of incorporation. Company name change process isn’t completed until the new certificate of incorporation is issued by the RoC.